See Her Run (referred to as See Her Run or we or our or us) is Registered as a Not for Profit Organisation with the Jersey Financial Services Commission – registration number of NPO- 13235

Privacy is extremely important to us.  We will never misuse or sell your data to anyone and will always ensure any data we hold is stored securely.

The aim of this privacy policy is to let you know what personal information we collect from you when you use our website, Spond (a run managment app) or communicate with us by email or telephone. It describes how we store and use your personal information and how you can access and manage this information. Your personal information (also called ‘personal data’) is the information which identifies you as an individual that we get from you and others in various ways. 

See Her Run is the data controller for the purposes of the European General Data Protection Regulation (GDPR) and data protection legislation from time to time in force and is responsible for your personal data.

Types of personal information collected by See Her Run

We will collect personal information that you provide to us when contacting us via our website, registering as a run member and when contacting us both on and offline.

The type of information we might collect from you includes:

• Name, address, contact information including phone and email, which school you attend and any relevant medical requirements.

We will automatically collect some information when you use our website, access our marketing information or contact us by email or phone including:

• Browsing, purchase and search history.
• We may also use software tools such as Google Analytics to measure and collect session information, length of visits to certain pages, repeat visits and page interaction information (such as clicks and mouse movements).
• The domain and IP address that your computer uses to connect to the internet; your computer, browser, operating system, internet connection, referral information, search terms and other standard information collected by default by tools such as Google Analytics.
• Telephone information including phone numbers.

In addition, if you ‘like’ or ‘follow’ our page on Instagram we will receive your personal information from those sites. 

If you have given consent to have photos or videos taken when you signed up as a member. These images/videos will be used only for marketing ‘See Her Run’. For example; on the website, social media or with local press/media. You will be notified when photos/videos are being taken and have the option to opt out of being featured. You may at any time remove your consent by emailing admin@seeherrun.org .

How do we use your personal information?

We will only use your personal data when the law allows us to. Our legal basis for the processing of personal data is for the smooth running of the club, described in more detail below.

We will rely on legal obligation if we are legally required to hold information about you to fulfil our legal obligations. We will in some circumstances rely on consent for particular uses of your data and you will be asked for your express consent if legally required.

With respect to marketing, if you have previously engaged with us for the provision of services and we are marketing other related services we will take your consent as given unless or until you opt-out. For other types of e-marketing if you have previously registered with us to receive See Her Run marketing then we will continue to send marketing materials to you.  You have the right to opt-out of receiving marketing materials from us in any circumstances and at any time by contacting us at admin@seeherrun.org

Cookies on our website

A cookie is a small text file that is stored on your computer or another device when you visit a website. They are very widely used in order to make websites function properly, or more efficiently, as well as provide information to the owners of the site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages people find useful. A cookie in no way gives us access to your computer or any personal information about you, other than the data you choose to share with us.

See Her Run may uses cookies to collect information about your usage of our website. This helps us to give you the best possible user experience. Users may opt-out of Google’s use of cookies by visiting the Google advertising settings page. By using the See Her Run website, you will be asked to consent to the use of cookies. If you do not consent to the use of cookies, please ensure that your browser or computer/device is set to reject or prompt before accepting third-party cookies. This may prevent you from taking full advantage of the website.

Making sure your personal data is secure

It is important to be aware that unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to us over the internet and any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.  All information you provide to us is stored on secure servers in the UK. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those run leaders who have a business need to know. They will only process your personal data on our instructions.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Establishing or defending legal claims: sometimes it may be necessary for us to process personal data and, where appropriate and in accordance with local laws and requirements, special category personal data in connection with exercising or defending legal claims.  This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.

Under the GDPR you have the right to:

• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes. To stop receiving marketing communications from us or change your preferences please contact us on admin@seeherrun.org
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example, if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party in certain formats, if practicable.
• Withdraw consent to processing at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
• Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/

If you wish to exercise any of the rights set out above, please contact the DPR at admin@seeherrun.org

• You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
• We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
• We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Changes to this Privacy Policy and your duty to inform us of changes

This version was last updated on 20th August 2024.  Any changes we make to our Privacy Policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our Privacy Policy.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

See Her Run DPR :

We have appointed a DPR who is responsible for overseeing questions in relation to this Privacy Policy.  If you have any questions about this Privacy Policy, including any requests to exercise your legal rights (detailed below) please contact:

Name: Ceri Tinley
Email: admin@seeherrun.org
Phone: 07797725611